Student Volunteering

Student volunteers play an important role in ensuring the success of SE by assisting the conference organisers on-site during the conference. They help with various tasks such as registration and local tech support. Being a student volunteer is an excellent opportunity to meet, interact and network with leading researchers and practitioners in Software Engineering. Furthermore, it is a great way to meet other students who share your interest in Software Engineering and to reduce some of the costs of the conference.

Important Dates

• Submission deadline for applications: 3^rd December 2025 ( AoE)
• Notification of acceptance: 10^th December 2025

Benefits

• Free registration to the main conference.
• Tickets to lunch and dinner with the same conditions as fully-registered participants to the conference.
• Possibility to attend main and pre-conference events.
• A great opportunity to meet and talk about your research with leading academic and industry researchers and other students.
• A certificate of participation.

Responsibilities

Assisting in-person during the whole conference week:

• Registration duties (e.g., setting up, preparing conference bags, and helping attendees register).
• Technical assistance to speakers and attendees.
• Providing directions to various locations at the conference location.
• Checking badges at various halls at the conference location.
• Other similar tasks.

Required Qualifications

• Enrolled as a PhD, Master or Bachelor student at the time of the conference.
• Proficient in English and German, and good social and communication skills.
• In-person availability from 23^rd - 27^th February 2026 (inclusive).

Application Procedure

Each submission consists of three elements:

1. An online form filled out by the student: TBA
2. The student’s CV in German or English and in PDF format. (Will be uploaded in the form in (1.). Please name the file "<FirstName>_<LastName>_SE2026_CV.pdf".)
3. A letter of recommendation from (one of) the student’s advisors or another faculty member at their institution. The letter should cover the student’s organisational skills, willingness to help, proficiency in English and German, and anything else to help us select them as a student volunteer. The letter can be written in either German or English and must be submitted in PDF format. (Will be uploaded in the form in (1.). Please name the file "<FirstName>_<LastName>_SE2026_LoR.pdf".)

The online form must be submitted (including the CV and letter of recommendation) by 3^rd December 2025 ( AoE). Submissions received after this date will not be considered. Notifications will be sent by 10^th December 2025.